Privacy Policy

Last updated: 25 February 2026

1. Introduction

Welcome to Smartrepl (“we”, “us”, “our”). We operate a content-based website focused on publishing articles about artificial intelligence solutions, in particular AI receptionists for businesses.

Smartrepl is owned and operated by:

  • Business Name: Smartrepl
  • Owners: Richard & Natascha
  • Address: Provincialeweg 41, 9677 PA Heiligerlee, The Netherlands
  • Country of Registration: The Netherlands

We are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website.

We comply with the General Data Protection Regulation (GDPR) (EU) 2016/679, the Dutch GDPR Implementation Act (UAVG), and other applicable privacy regulations.

If you do not agree with the terms of this policy, please do not use our website.

2. Information We Collect

2.1 Information You Voluntarily Provide

When you interact with our website, you may voluntarily provide us with:

  • Name
  • Email address
  • Business name
  • Any information submitted through contact forms
  • Messages or inquiries sent via forms or email

This data is collected through plugins such as SureForms and WPForms Lite.

2.2 Automatically Collected Information

When you visit Smartrepl, we automatically collect certain technical data:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited
  • Date and time of visit
  • Referring URL
  • Session duration

This data is processed through tools including:

  • Burst Statistics (privacy‑friendly analytics)
  • LiteSpeed Cache
  • Wordfence Security
  • Hostinger tools
  • Akismet Anti‑Spam

We do not knowingly collect sensitive personal data (e.g., health, political opinions, or criminal records).

3. Legal Basis for Processing (GDPR)

We process your personal data only when we have a lawful basis to do so:

  • Consent (Article 6(1)(a) GDPR) – when you voluntarily submit forms.
  • Legitimate Interest (Article 6(1)(f) GDPR) – for website security, analytics, spam protection, and improving our services.
  • Legal Obligation (Article 6(1)(c) GDPR) – where required by applicable law.

4. Affiliate Disclosure & Third‑Party Links

Smartrepl participates in affiliate marketing programs. We may earn a commission when you purchase products or services through links on our site (at no extra cost to you).

We promote third‑party companies including:

  • Answrr (AI receptionist services)
  • Decodap (business lighting)
  • Nomad Creative Design (one‑page websites)
  • Other business service providers

When you click on an affiliate link, you may be redirected to a third‑party website. These third parties may collect personal data, use cookies, and process transactions independently. We are not responsible for the privacy practices of those websites. We encourage you to review their privacy policies.

Affiliate tracking may involve cookies or tracking parameters.

5. Cookies & Tracking Technologies

We use various cookies to ensure our website functions properly, improve security, and analyse performance. These include:

  • Functional cookies
  • Security cookies
  • Performance cookies
  • Affiliate tracking cookies

Plugins that may set cookies include:

  • Burst Statistics
  • LiteSpeed Cache
  • Wordfence Security
  • Akismet
  • GTranslate

If you are in the European Economic Area (EEA), you will be presented with a cookie consent banner. You may also disable cookies through your browser settings.

6. Analytics

We use Burst Statistics, a privacy‑friendly analytics solution that minimises personal data collection. Analytics data helps us:

  • Improve website performance
  • Understand user behaviour
  • Optimise content
  • Enhance user experience

We do not sell analytics data to third parties.

7. Security Measures

We implement appropriate technical and organisational measures to protect your data, including:

  • Firewall protection (Wordfence Security)
  • Malware scanning
  • Secure hosting infrastructure (Hostinger)
  • Anti‑spam protection (Akismet)
  • SSL encryption (HTTPS)

While we strive to protect your data, no method of transmission over the internet is 100% secure.

8. Data Retention

We retain personal data only as long as necessary for:

  • Responding to inquiries
  • Legal compliance
  • Security purposes
  • Business operations

Contact form submissions may be retained for administrative or legal reasons. Analytics data may be retained in anonymised form.

9. Your GDPR Rights (EU Residents)

If you are located in the European Union, you have the following rights under the GDPR:

  • Right to access – receive a copy of the data we hold about you.
  • Right to rectification – correct inaccurate or incomplete data.
  • Right to erasure (“right to be forgotten”) – delete your data, subject to legal limitations.
  • Right to restrict processing – limit how we use your data.
  • Right to object – object to processing based on legitimate interests.
  • Right to data portability – receive your data in a structured, commonly used format.
  • Right to withdraw consent – at any time where processing is based on consent.

To exercise any of these rights, please contact us at info@smartrepl.com.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe your data has been mishandled.

10. International Data Transfers

Some of our plugins or affiliate partners may process data outside the European Economic Area (EEA). Where such transfers occur, we rely on appropriate safeguards, such as Standard Contractual Clauses (SCCs) adopted by the European Commission.

11. Children’s Privacy

Smartrepl does not knowingly collect personal data from individuals under the age of 16. If you believe a minor has provided us with personal data, please contact us so we can delete it.

12. Third‑Party Services & Plugins Used

Our website uses the following WordPress plugins and services, which may process limited technical data as necessary for their functionality:

  • Akismet Anti‑Spam
  • Astra Pro
  • Burst Statistics
  • Elementor & Elementor Pro
  • GTranslate
  • Hostinger Tools
  • LiteSpeed Cache
  • Premium Starter Templates
  • SureForms
  • The Post Grid
  • Ultimate Addons for Elementor
  • Wordfence Security
  • WPForms Lite
  • Yoast SEO

13. No Financial or Legal Advice

Content published on Smartrepl is for informational purposes only and does not constitute financial, legal, or professional advice. You should conduct your own research before purchasing any product or service promoted via affiliate links.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last updated” date. Your continued use of the website after changes are posted constitutes acceptance of the updated policy.

15. Contact Information

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Smartrepl
Richard & Natascha
Provincialeweg 41
9677 PA Heiligerlee
The Netherlands

Email: info@smartrepl.com

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